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Get clean hours from your crew. Get invoices your customers don't fight. Your electricians punch in from their phones and note what got done; the office pushes the hours to QuickBooks Online with one click, note included.
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A bare number in QuickBooks tells your bookkeeper how long someone worked. It does not tell anyone what the time was for. Here is the same time activity description, two ways:
8 hr 46 min. (no description)
8 hr 46 min. Pulled and terminated circuits 12 to 18, second-floor east wing.
The electrician writes the note once, at clock-out, while the work is fresh. It goes to QuickBooks with the hours, and it shows up on the weekly timesheet, the CSV and the billing packet your customer sees.
Example entry for illustration.
01
An admin connects your QuickBooks Online company from Settings. It is a standard Intuit sign-in; FieldTimesheet stores the access tokens encrypted.
02
From their own phones, in the browser. They pick the job, tap clock in, and at clock-out leave one line about what got done. GPS is recorded with the two punches.
03
The Time page lists every entry with its job, hours, note and sync status. An admin can fix a missed punch or add a manual entry before anything leaves.
04
Every completed entry that has not gone yet is sent to QuickBooks Online as a time activity: the date, the worker's name, hours and minutes, and the work note as the description. Anything QuickBooks rejects stays marked with the error and goes again on the next Sync.
More detail on the connection: how the QuickBooks sync works.
If you need any of those today, compare options first: FieldTimesheet vs QuickBooks Time, vs TSheets.
Starter is $39 per month for up to 3 workers. Crew is $99 per month for up to 10 workers, then $8 per month for each additional worker. The QuickBooks Online sync, billing packets, reports and CSV export are included in both.
One QuickBooks Online time activity per completed entry, with the date, the worker's name, the hours and minutes, and the electrician's work note as the description. Entries already sent are skipped, so clicking Sync twice does not double the hours.
No. Hours go to QuickBooks Online when an admin clicks Sync on the Time page. That gives the office a chance to fix a missed punch first. It is one way, from FieldTimesheet to QuickBooks.
Not directly yet: synced entries are not attached to a QuickBooks customer. For the customer, print the billing packet for the job and date range. It lists date, who worked, what was done, hours, your bill rate and amount, and never shows what you pay your electricians.
It stays unsynced with the error QuickBooks returned, the rest still go through, and the failed entry is sent again the next time an admin clicks Sync.
No. Weekly timesheets, billing packets, the job labor report and the CSV export all work without a QuickBooks connection.
No. The sync connects to QuickBooks Online only. Desktop users can use the CSV export.
Starter is $39 per month for up to 3 workers. Crew is $99 per month for up to 10 workers, then $8 per month for each additional worker. The QuickBooks sync is included in both. Every plan starts with a 14-day free trial with no credit card.