FieldTimesheet syncs every time entry directly to QuickBooks Online through the TimeActivity API. No spreadsheets, no CSV exports, no double-entry. Your books stay accurate without lifting a finger.
Every electrical contractor running QuickBooks Online has the same end-of-week ritual: collect paper timesheets or text messages from the crew, decipher handwriting, and manually key hours into QuickBooks. It takes the office manager 3-5 hours every Friday. And no matter how careful you are, mistakes slip through. A transposed number here, a forgotten job code there, a missed entry that nobody catches until the invoice goes out wrong. For a crew of 15 electricians working across multiple job sites, that is thousands of data points per month entered by hand. The error rate on manual time entry is between 1-8% according to the American Payroll Association. At $75/hour billing rates, even a 2% error rate on a 15-person crew costs you over $23,000 per year in billing mistakes alone.
The real damage goes beyond typos. When time data enters QuickBooks days or weeks after the work happens, your job cost reports are always stale. You cannot make real-time decisions about which jobs are profitable because the numbers in QuickBooks are always a week behind reality. You find out a job went over budget after the invoice is already sent, not while there is still time to course-correct. That delay between field work and financial data is where electrical contractors hemorrhage margin. An ENR study found that contractors who track job costs in real-time bid 12% more accurately than those who rely on end-of-project reconciliation.
Some contractors try to solve this with CSV exports or third-party integration tools. But those introduce their own problems: file formatting issues, duplicate entries, sync conflicts, and another piece of software to manage. You did not start an electrical contracting business to become an IT department. You need your time data to flow from the field to QuickBooks automatically, accurately, and without requiring anyone on your team to learn a new workflow.
Simple setup. Immediate results.
Click 'Connect to QuickBooks' in your FieldTimesheet settings. You will see the standard Intuit authorization screen. Log in with your QuickBooks credentials, grant permission, and you are done. FieldTimesheet automatically imports your existing Customers and Projects from QuickBooks so your job list is ready immediately. No mapping spreadsheets, no field configuration, no IT support needed.
Electricians open FieldTimesheet on their phone, select the job they are working on, and tap Clock In. That is the entire workflow. When they finish, they tap Clock Out. The time entry is recorded with the worker name, job, start time, end time, and GPS location. Workers do not need to know anything about QuickBooks. They just clock in and out.
FieldTimesheet sends each completed time entry to QuickBooks Online through the official TimeActivity API. This is the same integration method that Intuit recommends for time tracking applications. Each entry arrives in QuickBooks with the employee, customer/project, hours, and date already mapped correctly. The entries appear in your QuickBooks Time Activities report and are ready for invoicing or payroll.
Your admin dashboard shows the sync status of every time entry: synced, pending, or failed. If a sync fails due to a network issue or QuickBooks error, FieldTimesheet flags it and lets you retry with one click. You always know exactly which entries have made it to QuickBooks and which need attention. No more guessing whether the books are up to date.
Built specifically for electrical contractors
Every hour your office manager spends re-keying timesheets into QuickBooks is an hour they are not spending on something productive. With FieldTimesheet, time entries flow from the job site to QuickBooks automatically. For a 15-person crew, that saves 3-5 hours per week of manual data entry, which adds up to over 200 hours per year. That is five full work weeks your office staff gets back.
Because time entries sync the same day they are recorded, your QuickBooks job cost reports reflect what is actually happening in the field right now. Not last week, not whenever someone gets around to entering timesheets. You can pull a Profit & Loss by Customer report in QuickBooks and see current labor costs against each job, giving you the data to make decisions while there is still time to adjust.
T&M invoices are only as accurate as the time data behind them. When entries sync directly from the field to QuickBooks with precise start and end times, your invoices reflect the actual work performed. No more rounding estimates, no more disputes with general contractors over hours worked. The data is clean, timestamped, and GPS-verified.
Manual time entry introduces errors at every step: illegible handwriting, transposed numbers, missed entries, wrong job codes. FieldTimesheet eliminates all of these failure points. Workers select jobs from a pre-populated list that matches your QuickBooks customers, so there are no job code mismatches. Times are captured digitally to the minute, so there is no rounding or estimation. The result is billing data you can trust.
FieldTimesheet does not replace QuickBooks or change how you use it. You still run payroll, send invoices, and generate reports in QuickBooks exactly the way you do now. The only difference is that time data appears in QuickBooks automatically instead of being entered by hand. Your accountant, bookkeeper, and office staff keep using QuickBooks the same way they always have.
The QuickBooks API requires OAuth tokens that expire periodically. FieldTimesheet handles all token refresh automatically in the background. If your QuickBooks connection ever drops, you get a clear notification with a one-click reconnect button. You do not need to understand OAuth, APIs, or any technical details. It just works.
Every synced time entry creates a clean audit trail: who clocked in, when, on which job, at what GPS location, and when it synced to QuickBooks. If a general contractor disputes a T&M invoice or an auditor questions payroll records, you have timestamped, location-verified data that matches your QuickBooks records exactly.
According to the American Payroll Association, companies using manual time tracking methods lose between 1% and 8% of gross payroll to errors and inaccuracies. For a 15-person electrical crew with an average billing rate of $75/hour, even a 2% error rate translates to over $23,000 per year in billing mistakes — hours entered under the wrong job code, transposed numbers, or entries that never make it from the paper timesheet to QuickBooks at all.
The problem compounds when time data enters QuickBooks days or weeks after work is performed. An ENR study found that contractors who track job costs in real-time bid 12% more accurately than those relying on end-of-project reconciliation. Stale data in QuickBooks means your job cost reports are always a week behind reality, and you find out a job went over budget after the invoice is sent — not while there is still time to course-correct.
Automating the flow from field to QuickBooks eliminates these failure points entirely. Workers select jobs from a dropdown that matches QuickBooks customers exactly, times are captured digitally to the minute, and entries sync the same day. The result is billing data you can trust without the weekly data entry ritual.
Time entries sync to QuickBooks Online when they are completed (after clock out). You can also trigger a manual sync at any time from your admin dashboard. There is no batching delay. As soon as a worker clocks out, that entry is available to sync. Most entries appear in QuickBooks within minutes of being completed.
FieldTimesheet works with all QuickBooks Online plans: Simple Start, Essentials, Plus, and Advanced. The integration uses the standard QuickBooks Online API, so any active QBO subscription will work. FieldTimesheet does not work with QuickBooks Desktop or QuickBooks Self-Employed, only QuickBooks Online.
Each time entry syncs as a TimeActivity record in QuickBooks Online. The transferred data includes: employee/vendor name, customer/project, date, start time, end time, total hours, and any notes added by the worker. This data is then available in QuickBooks for invoicing, payroll, and job cost reports.
If a sync fails due to a network issue, QuickBooks downtime, or a data mismatch, FieldTimesheet marks the entry as 'sync failed' on your dashboard with a clear error message. You can retry the sync with one click. Common issues include QuickBooks token expiration (which FieldTimesheet handles automatically) or a deleted customer in QuickBooks. Failed syncs do not affect other entries.
Yes. FieldTimesheet supports both W-2 employees and 1099 contractors. Subcontractor time entries sync to QuickBooks as vendor time activities, keeping your contractor records organized for year-end 1099 reporting. You can set different hourly rates for each worker regardless of their classification.
FieldTimesheet is a focused alternative to QuickBooks Time, built specifically for electrical contractors. Unlike QuickBooks Time, which is a general-purpose tool for any industry, FieldTimesheet is designed around the way electrical contractors work: T&M billing, job costing, and crew management. It costs significantly less for mid-size crews and includes features like offline clock-in that are critical for construction sites.
No. FieldTimesheet tracks the sync status of every entry. Once an entry is synced to QuickBooks, it is marked as synced and will not be sent again. If you need to edit a time entry that has already synced, the original QuickBooks record is preserved and you can make corrections in QuickBooks directly to maintain a clean audit trail.