Privacy Policy

Introduction

FieldTimesheet ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our time tracking application and related services.

Information We Collect

We collect information that you provide directly to us, including:

• Account Information: Name, email address, company name, and password when you create an account
• Time Entry Data: Clock in/out times, job assignments, work descriptions, and hours worked
• Location Data: GPS coordinates when you clock in or out (optional feature, only collected with your permission)
• QuickBooks Connection: OAuth tokens and account identifiers to sync your data with QuickBooks Online
• Contractor Information: Names, email addresses, and payment details for contractors you add to your account

How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our time tracking services
• Process and record time entries for your workers
• Generate job costing reports and analytics
• Sync time data with your QuickBooks Online account
• Facilitate 1099 preparation and contractor payments
• Send you service-related notifications and updates
• Respond to your comments, questions, and support requests

Marketing Communications

We may send you marketing and promotional communications, including:

• Trial and onboarding emails: If you create an account, we send a sequence of emails to help you get started and get the most out of FieldTimesheet during your trial period
• Newsletter: If you subscribe to our newsletter or provide your email through a lead form, we send periodic tips on time tracking, job costing, and running a more profitable contracting business
• Product updates: We occasionally send emails about new features, improvements, and relevant product announcements

Every marketing email includes an unsubscribe link. You can opt out of marketing communications at any time by clicking the unsubscribe link in any email. We process unsubscribe requests promptly.

By providing your email address through our lead forms, newsletter signup, or account registration, you consent to receiving these communications. We do not sell, rent, or share your email address with third parties for their marketing purposes.

Information Sharing

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• QuickBooks/Intuit: We share time entry data with Intuit when you connect your QuickBooks Online account, enabling automatic synchronization of time activities
• Service Providers: We may share information with trusted third-party service providers who assist us in operating our application (e.g., hosting, analytics), subject to confidentiality agreements
• Legal Requirements: We may disclose information if required by law or in response to valid legal requests

Cookies and Local Storage

We use cookies and browser local storage to manage your session, remember your preferences, and keep you signed in. These are essential for the application to function properly. We do not use tracking cookies for advertising purposes.

Data Retention

We retain your information for as long as your account is active or as needed to provide you services. When you delete your account from Settings, all data is permanently removed immediately. This includes time entries, jobs, contractor records, and company information.

Your Rights

You have the right to:

• Access: Request a copy of the personal information we hold about you
• Correction: Request that we correct any inaccurate or incomplete information
• Deletion: Delete your account and all associated data immediately from your Settings page
• Export: Export your data as CSV anytime from your Settings page. Available exports include time entries, jobs, and contractor records.
• Disconnect: Revoke the QuickBooks connection at any time through your account settings

To exercise any of these rights, please contact us at support@fieldtimesheet.com.

Data Security

We implement appropriate technical and organizational measures to protect your personal information. All data transmitted between your browser and our servers is encrypted using TLS/SSL. We store your data in secure, access-controlled environments and regularly review our security practices.

Changes to This Policy

We may update this Privacy Policy from time to time. If we make material changes, we will notify you by email or by posting a notice on our website prior to the changes taking effect. We encourage you to review this page periodically for the latest information on our privacy practices.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

FieldTimesheet
Email: support@fieldtimesheet.com
Phone: (682) 587-9876