You're pricing time tracking because of a conversation you keep having. The customer looks at a T&M invoice and asks what the 46 hours were for. The crew did the work, and nothing on paper says what it was.
This guide covers BusyBusy pricing for electrical contractors: what each tier costs, what a 10 to 30 person crew pays per seat, what nobody can tell you yet about the $40 admin license, and which tier produces hours a customer can check. All prices come from busybusy.com/price as rendered on November 4, 2026. Confirm them before you buy.
BusyBusy Pricing at a Glance
BusyBusy has three tiers: Free at $0 with unlimited users, Pro at $9.99 per user per month billed annually, and Premium at $14.99 per user per month billed annually. Pro and Premium also carry a $40 Admin license, which the page says includes the first user.
| Tier | Published price | What the tier adds (per the pricing page) |
|---|
| Free | $0, unlimited users | GPS time tracking, job costing, equipment tracking |
| Pro | $9.99/user/month, billed annually, + $40 Admin license (first user included) | GPS breadcrumbing, supervisor tools, daily sign-offs, photos and notes, scheduling, add payroll |
| Premium | $14.99/user/month, billed annually, + $40 Admin license (first user included) | Everything in Pro, plus documents, daily project reports, progress tracking, checklists, team messaging, video and photo markups, Zapier |
Three things the page does not settle:
- Monthly prices are not shown. The page lists annual billing and says annual gets you "2 free months." If you want to pay month to month, ask for that price in writing.
- Some features are add-ons or modules. Several rows in the feature grid are marked ADDON or MODULE. Which tier each one sits on, and what it costs, is not clear from the page. Ask about any one you plan to use.
- The trial is Pro. It runs 14 days and needs no credit card.
What Does a 10 to 30 Person Electrical Crew Pay on BusyBusy?
On seat cost alone, a 10 to 30 person crew pays about $100 to $300 a month on Pro and about $150 to $450 a month on Premium, billed annually, before the $40 admin license. As example arithmetic, a 15-person crew at the published $9.99 per user is about $150 a month on Pro, and at $14.99 about $225 a month on Premium, billed annually. How much the admin license adds on top depends on a question the page does not answer.
Here is the seat math only. It multiplies crew size by the published annual per-user price. It leaves out the $40 Admin license and any add-ons on purpose.
| Crew size (users) | Pro seats, per month (users x $9.99) | Pro seats, per year | Premium seats, per month (users x $14.99) | Premium seats, per year |
|---|
| 10 | $99.90 | $1,198.80 | $149.90 | $1,798.80 |
| 15 | $149.85 | $1,798.20 | $224.85 | $2,698.20 |
| 20 | $199.80 | $2,397.60 | $299.80 | $3,597.60 |
| 30 | $299.70 | $3,596.40 | $449.70 | $5,396.40 |
This is example arithmetic. Swap in your own headcount, and count everyone who will log in: field crew, foremen, the office person who runs payroll.
The $40 Admin License: What to Ask Before You Sign
The pricing page says "$40 Admin license (first user included)" and stops there. It does not say whether $40 is per month or per year, whether it's per admin or flat, or whether "first user included" means one seat is free.
That wording changes your total. Here are two readings, both labeled as guesses, for a 15-person crew on Pro billed annually:
| Interpretation (unconfirmed) | Inputs | Example monthly total |
|---|
| A: one flat $40/month license that covers one user's seat | $40 + (14 users x $9.99) | $179.86 |
| B: $40/month per admin, on top of every user seat | (15 users x $9.99) + (2 admins x $40) | $229.85 |
Neither one is BusyBusy's answer. Send these questions to sales and get the replies in writing:
- Is the $40 Admin license billed per month or per year?
- Is it one license per account, or one per admin?
- Does "first user included" mean the admin's own user seat costs nothing extra?
- Do foremen who approve or sign off on time need an admin license?
- Is there a minimum seat count?
- How are seasonal or part-time workers billed in a month they don't clock in?
- What is the month-to-month price for Pro and Premium?
Which BusyBusy Tier Gets You Hours a Customer Won't Fight?
Pro is the lowest BusyBusy tier that lists photos and notes, so it's the minimum for hours a customer can check, and Premium adds daily project reports if you need a customer-ready daily summary. That reading comes from the pricing page's feature list, and nothing on the page says whether any report keeps a billing rate apart from what you pay your electricians.
The tier you need depends on what the hours have to do once they leave the app.
When a GC questions a T&M line, the question to answer is "what was this for?", not "was this 8.77 hours?" "8.77 hrs" gives the customer nothing to check, so they assume padding.
Compare that with "Thu 7:02a-3:48p: pulled and terminated circuits 12-18, second-floor east wing." Now the customer can walk to the east wing and look. The question has an answer they can verify on site.
So the crew's note is the customer's explanation. When you look at any tier, the questions are:
- Does the tier capture a written note per entry? On BusyBusy, "photos and notes" is listed under Pro. Confirm in the trial that a note saves against each time entry and isn't just a separate log.
- Does the note show up on something you can hand the customer? Daily project reports are Premium. Ask whether a customer or GC can get a copy, and what it shows.
- Can that output show a bill rate without showing wages? Say, as an example, a GC sees a $34/hr labor cost next to a $95/hr bill rate: now they have a margin argument too. Ask whether customer-facing reports can show the bill rate only and leave out cost rate, labor cost and margin. If the answer is no, build the customer copy by hand from an export.
- What does GPS show? It shows that the phone recorded a location at clock-in. That's useful backup next to the note, but it isn't proof of what got done. The note does that job.
The Hard Part Is Getting the Crew to Write Anything
The tier matters less than whether anyone fills in the note. Make the note one line, one question, under a minute. Anything longer gets skipped at 3:45 on a Friday. Check it yourself: time how long your foreman takes to write the CO #7 example below.
The crew is on your side here: a written note is what stops a customer from cutting the bill for work they already did. Say it that way when you roll it out.
Here's a method that works on any app, or on paper:
- Ask one question at clock-out: "What did you work on, and where?" Nothing else.
- Give the pattern, not a form: task + location + quantity. "Set 6 recessed cans, unit 204 kitchen." "Pulled feeder to panel LP-2, basement mech room."
- Ban three words on their own: "work," "misc," "electrical." Each one needs a task attached.
- Name the change order when there is one: "CO #7: added 2 dedicated circuits, break room." That way extra work doesn't get folded into base scope.
- Read the notes weekly for the first month. Reply to vague ones with a question, not a reprimand: "Which panel?" By week four, count how many entries name a panel, circuit, or room. That number is your adoption rate.
- Show the crew one invoice that got paid without a call. It shows them what the note is for.
How to Build T&M Backup on Any Tier, Including Free
You can build customer-safe T&M backup from any time export plus one sheet. You need four things per line: date and time span, who, what was done and where, and hours at the bill rate.
Copy this layout into a spreadsheet:
| Date | Time | Worker | Work performed (from crew note) | Hours | Bill rate | Amount |
|---|
| Thu 11/5 | 7:02a-3:48p | Journeyman A | Pulled and terminated circuits 12-18, second-floor east wing | 8.77 | $95.00 | $833.15 |
| Thu 11/5 | 7:10a-3:40p | Apprentice B | Pulled wire for circuits 12-18, labeled at panel 2E | 8.50 | $65.00 | $552.50 |
The rates and names above are example inputs. Use your own.
- Bill rate column only. Never paste in the wage column. If your export has labor cost, delete that column before the sheet leaves the office.
- One line per worker per day. Rolled-up hours are what customers argue with.
- Change-order work goes on its own lines with the CO number in the note.
- Add a signature line for the customer's super or the GC's foreman on daily T&M tickets. A signed ticket from the same day is hard to dispute a month later.
BusyBusy and QuickBooks Online: Questions to Ask
BusyBusy's integrations page says its QuickBooks Online integration sends employee hours into accounting and payroll from inside the app. It does not say which plan tier includes it.
Ask these before the trial ends:
- Which tier includes the QuickBooks Online integration?
- Does the crew's note go into QuickBooks as the time activity description?
- Does each entry carry the QuickBooks customer, a service item, and a billable flag, or do you set those in QuickBooks?
- Is the sync manual or scheduled?
- What happens in QuickBooks if you edit an entry after it synced?
- Can you export CSV anyway, so there's a fallback if the connection drops?
Where BusyBusy Is a Strong Fit
BusyBusy covers a lot. The Free tier with unlimited users is a real option for a crew that needs basic time tracking and job costing at no cost. Pro adds GPS breadcrumbing, scheduling and payroll, and Premium adds daily project reports, checklists and team messaging.
If you own equipment, run multiple trades or schedule crews across several jobs a day, or want scheduling and payroll in the same place as time, that breadth is worth paying for. If you're a 10 to 30 person electrical sub whose main headache is T&M disputes, check whether you'd pay for equipment tracking, GPS breadcrumbing, checklists, and team messaging you may not use.
If you're still deciding whether to switch at all, there's a separate breakdown of BusyBusy alternatives for QuickBooks contractors.
A Buyer's Checklist for Electrical Contractors
Take this into the demo or the trial and fill in the right-hand column yourself.
| Question | Why it matters for an electrical sub | Answer (fill in) |
|---|
| Exact monthly and annual total for my headcount, admin license included? | The page lists parts, not a total | |
| Who counts as a user: foremen, office, part-timers? | Changes the seat count | |
| Does my tier save a note on every time entry? | The note is the customer's explanation | |
| Can a customer-facing report show bill rate only? | Keeps wages and margin off the GC's desk | |
| Which tier includes QuickBooks Online, and what syncs? | Hours, customer, note and billable flag are different things | |
| Which features I need are add-ons or modules, and their price? | Several grid items are marked ADDON or MODULE | |
| Contract length, cancellation terms, data export on exit? | Annual billing locks in a year |
Disclosure: this blog is published by FieldTimesheet, which also sells electrician time tracking. Its BusyBusy comparison page is written by a vendor, so check every claim against BusyBusy's own pricing page.
Frequently Asked Questions
How much does BusyBusy cost for an electrical crew?
On November 4, 2026, BusyBusy listed Pro at $9.99 per user per month and Premium at $14.99 per user per month, both billed annually, plus a $40 Admin license. As example arithmetic, seat cost alone for 15 users is $149.85 a month on Pro and $224.85 on Premium. Add the admin license once sales confirms how it's billed.
Is BusyBusy free?
Yes, there's a Free tier at $0 with unlimited users. The pricing page lists GPS time tracking, job costing and equipment tracking on it. Photos and notes are listed under Pro, so open a Free account, clock one test entry, and see whether it saves a note against that entry. The 14-day trial is Pro, so it won't show you Free-tier behavior.
What is the BusyBusy $40 admin license?
It's an extra charge on Pro and Premium that the page describes as "$40 Admin license (first user included)." The page doesn't say whether it's monthly or yearly, per admin or flat, or whether it covers one user seat. Ask sales and get the answer in writing.
Does BusyBusy show monthly pricing?
Not on the rendered pricing page checked on November 4, 2026. It shows annual billing and says annual gets you two free months. Ask for the month-to-month rate if you don't want to commit to a year.
Which BusyBusy plan includes QuickBooks Online?
The integrations page says BusyBusy sends employee hours into QuickBooks Online, but it doesn't name the tier. Ask before you buy, and test it during the 14-day trial with real entries.
Which BusyBusy tier is best for T&M billing?
Pro is the first tier listed with photos and notes, and Premium adds daily project reports. Whichever tier you pick, confirm that every entry carries a written note and that you can get a customer copy showing bill rate only. If not, export the hours and build the backup sheet yourself.
Can I build T&M backup without paying for a higher tier?
Yes. Export hours from any tier, add the crew's note for each line, and put them on a sheet with date, time span, worker, work performed, hours, bill rate and amount. Leave the wage column off and add a signature line for daily tickets.