FieldTimesheet's invite workflow gets workers from 'never heard of it' to 'clocked in' in under two minutes. No app downloads, no training manuals, no IT help desk.
Friction kills adoption. Every time tracking app lives or dies on whether the people in the field actually use it. If adding a new worker to the system takes more than five minutes of admin time, it will not happen consistently. The new temp starts on Monday, the foreman is busy, the office is closed, and the worker ends up on paper timesheets for the first two weeks. By the time someone gets around to setting them up in the system, you have two weeks of manual entries to reconstruct. Multiply that across a busy season with multiple new hires and temps, and your digital time tracking has gaps that defeat its entire purpose.
The app download problem is real on construction sites. Workers have phones with full storage, cracked screens, outdated operating systems, or no patience for app stores. You tell a journeyman electrician to download an app and create an account, and there is a meaningful chance it does not happen. Some workers are on prepaid plans with limited data. Others have phones so old they cannot run modern apps. Any time tracking solution that requires an app store download immediately excludes a portion of your workforce and creates a two-tier system where some workers are digital and others are still on paper.
Training is the other adoption killer. If a worker needs to attend a training session, watch a video, or read a manual before they can clock in, you have already lost. Electrical contractors hire journeymen and apprentices for their trade skills, not their comfort with technology. The onboarding process for a time tracking app needs to be so simple that a worker can figure it out in under a minute with zero instruction. Anything more complex than 'tap here, pick a job, tap Clock In' is too complex for reliable field adoption.
Simple setup. Immediate results.
Enter the worker's name, email address, hourly rate, and whether they are W-2 or 1099. That is four fields. It takes about 30 seconds. The system generates a unique invite link tied to that worker's email address. No account numbers to assign, no permission matrices to configure, no user groups to manage.
An email arrives in the worker's inbox with a link to set up their FieldTimesheet account. The email is plain and clear — no marketing copy, no app store buttons, no confusion. The link opens in their phone's browser. There is nothing to download, nothing to install, and no app store to navigate. If the worker can open an email and tap a link, they can complete this step.
The link opens a simple page where the worker chooses a password. Minimum 10 characters with at least one uppercase letter, one lowercase letter, and one number. They tap Submit and their account is active. That is the entire setup process from the worker's side — open email, tap link, choose password, done.
The worker opens FieldTimesheet in their phone's browser, logs in with their email and password, selects a job from the dropdown, and taps Clock In. The entire process from receiving the invite email to clocking in for the first time takes under two minutes. No training needed. The interface has exactly two buttons and a job selector. There is nothing to figure out.
Built specifically for electrical contractors
The admin spends 30 seconds adding the worker. The worker spends 60 seconds setting their password and clocking in. Total elapsed time from 'add this person to the system' to 'they are clocked in on a job' is under two minutes. No other onboarding step is needed.
FieldTimesheet is a Progressive Web App that runs entirely in the phone's browser. Workers do not need to visit an app store, download anything, or free up storage space. If their phone has a web browser — and every smartphone does — it works. This eliminates the most common adoption barrier on construction sites.
The clock-in interface has a job selector and two buttons: Clock In and Clock Out. There is no learning curve. Workers who have never used a time tracking app in their lives can figure it out in seconds. We have deliberately kept the interface minimal so that training is unnecessary.
FieldTimesheet runs in the browser on any smartphone — iPhone, Android, Samsung, old phones, new phones, prepaid phones. There are no operating system requirements beyond having a modern web browser. If a worker can check their email on their phone, they can use FieldTimesheet.
Workers set their own password through the invite link. The admin does not need to create passwords, write them on sticky notes, or reset them during onboarding. The worker handles it themselves through a simple, guided process that requires no technical knowledge.
For security, invite links automatically expire after 7 days. If a worker does not complete setup within that window, the admin can send a new invite with one click. This prevents stale invite links from becoming a security risk while giving workers a reasonable window to complete their setup.
The biggest reason time tracking software fails in construction is not the software itself — it is crew adoption. General-purpose time tracking tools designed for office workers require app downloads, company codes, training sessions, and complex onboarding flows that field electricians do not have patience for. If even a few workers refuse to use the system, you end up with incomplete data that is worse than no data at all — it gives you the illusion of accurate records while missing entries pile up unnoticed.
The barrier to adoption scales with crew size and turnover. Electrical contractors regularly bring on temporary workers for large projects — 1099 subs, referrals from other shops, or seasonal hires. Each new worker who needs to download an app, create an account through a complex flow, or attend a training session represents friction that delays productive work. For a time tracking system to work in construction, onboarding a new worker needs to take minutes, not hours.
Progressive Web Apps (PWAs) eliminate the most common adoption barriers entirely. No app store download means no storage issues, no compatibility problems, and no forgotten Apple ID passwords. A simple invite link, a password, and a bookmark on the home screen — and a new worker is tracking time from day one. The simpler the onboarding, the higher the adoption rate, and adoption is the only metric that matters for time tracking accuracy.
No. FieldTimesheet is a Progressive Web App (PWA) that runs entirely in the phone's web browser. Workers tap the invite link in their email, set a password, and start using FieldTimesheet immediately — all without visiting an app store. Workers can optionally add FieldTimesheet to their home screen for quick access, which makes it look and feel like a native app, but this step is not required.
Workers can reset their own password through the 'Forgot Password' link on the login page. They enter their email, receive a reset link, and choose a new password. Admins can also trigger a password reset from the admin panel if needed. Reset links are single-use and expire after one hour for security.
Currently, workers are added one at a time through the admin panel. Each worker takes about 30 seconds to add. For a crew of 10, the entire process takes about 5 minutes. Adding workers is fast enough that bulk import has not been necessary for the crew sizes FieldTimesheet is designed for.
FieldTimesheet works on any smartphone with a modern web browser. This includes all iPhones running iOS 14 or later, all Android phones running Android 8 or later, and Samsung Internet, Firefox, and Edge browsers. The only requirement is a web browser that supports service workers, which covers over 97% of smartphones in use today.
Invite links expire after 7 days. If a worker does not complete setup within that window, the admin can send a fresh invite with one click from the admin panel. Expired links cannot be used to create accounts, which prevents stale invitations from becoming a security concern.
Yes. Admins can deactivate any worker from the admin panel at any time. Deactivated workers can no longer log in or clock time, but their historical time entries are preserved for reporting, payroll, and audit purposes. If a deactivated worker returns, they can be reactivated without losing their history.