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FieldTimesheet is a mobile-first time tracking app built for the job site, not the office. Workers open their phone, select a job, and tap one button. No training. No app store download. Works on any smartphone.
Paper timesheets have been the standard in electrical contracting for decades, and they fail in every way that matters. Sheets get lost in truck cabs, soaked by rain, or crumpled beyond readability. Workers fill them out at the end of the day from memory, rounding to the nearest half-hour because nobody remembers exactly when they started that service call at 2:17 PM. Foremen collect them on Friday and spend their evening deciphering handwriting and chasing down the guy who forgot to turn his in. The American Payroll Association puts the cost of manual time tracking at 1.5% to 5% of gross payroll — most of it rounding, missed entries, and hours reconstructed from memory rather than anything deliberate. On a $1.5M payroll that range works out to $22,500 to $75,000 a year. That is example arithmetic on an example payroll, not a diagnosis of yours.
The bigger problem is dispute resolution. When a general contractor questions your T&M invoice, what do you have to back it up? A crumpled piece of paper with pencil marks. No timestamps, no location data, no digital record. You end up eating hours you legitimately worked because you cannot prove the time was spent. According to Levelset research, over 80% of construction companies spend moderate to substantial time chasing down payments, with disputed work hours among the leading causes of delays. Without verified digital documentation, contractors have no way to defend their invoices.
Some contractors have tried general-purpose time tracking apps, but most of these tools were designed for office workers or retail employees. They require app store downloads, complex setup with company codes and permissions, and training that field electricians do not have time for. When a journeyman is standing in a parking lot at 6:45 AM waiting for the site to open, the last thing he wants to do is figure out how to navigate a complicated app. If the tool is not dead simple, your crew will not use it. And a time tracking system that half your crew ignores is worse than useless because it gives you the illusion of accurate data.
Simple setup. Immediate results.
From your admin dashboard, invite workers by entering their email address or phone number. They receive a link to FieldTimesheet and create a simple account with their name and a password. No app store, no company codes, no IT setup. The whole process takes under 2 minutes. Workers can add the link to their phone's home screen for one-tap access that looks and feels like a native app.
When your electrician arrives at the job site, they open FieldTimesheet on their phone. The screen shows a simple list of active jobs assigned to them. They tap the job they are working on. The job list is pulled from your admin dashboard, so workers always see the correct, current project names that match your QuickBooks records. No typing, no job codes to memorize.
After selecting the job, the worker taps the Clock In button. That is it. FieldTimesheet records the exact time, captures the GPS coordinates (if enabled), and shows a running timer. The screen turns green to confirm they are clocked in. When the worker is done, they tap Clock Out. The entire interaction takes 5 seconds on a good day, 10 seconds if they need to scroll through the job list.
Back at the office or from your own phone, you can see who is clocked in, which job they are on, and how long they have been working. No phone calls to foremen, no waiting until Friday to find out who worked where. If a worker forgets to clock out, you will see it on the dashboard and can edit the entry. The time entries are tied to jobs and workers, ready to sync to QuickBooks.
When a worker clocks in, FieldTimesheet captures their GPS coordinates. This is not surveillance or minute-by-minute tracking. It is a single location stamp at clock-in and clock-out that confirms the worker was at or near the job site. If a GC disputes a T&M invoice, you have location-verified proof that your crew was on-site during the hours you billed. GPS is optional and can be disabled per worker if needed.
Built specifically for electrical contractors
The worker-facing side of FieldTimesheet is one screen with large buttons and clear labels. A job list, a Clock In button, a Clock Out button. If your crew can send a text message, they can use it. There is no menu to learn, no timer to remember to stop, and no settings page a journeyman can get lost in. The first clock-in is the whole training.
FieldTimesheet is a Progressive Web App (PWA), which means it runs in the phone's web browser. iPhone, Android, old phones, new phones, it does not matter. There is no app store download, no compatibility requirements beyond a web browser, and no storage space needed. Your crew probably has a mix of devices, and FieldTimesheet works identically on all of them.
GPS capture happens only at the moment of clock-in and clock-out. FieldTimesheet does not track worker location throughout the day. That gives you the corroboration a T&M invoice needs without a movement trail nobody asked for. The stamp also cuts both ways: it is what backs up a worker who gets told he was not on site when he was.
The admin dashboard shows a live view of every clocked-in worker: who they are, which job they are on, when they started, and their GPS location at clock-in. Foremen managing multiple sites can see the status of every crew from their phone without making a single call. Owners get a real-time snapshot of where their labor dollars are going across all active jobs.
Every contractor who has tried to get their crew to download an app from the App Store or Google Play knows the pain: workers cannot find it, do not have enough storage, forget their Apple ID password, or have phones that are not compatible. FieldTimesheet sidesteps all of this. Workers tap a link, bookmark it, and they are done. Updates happen automatically because it is a web app. No version issues, no update prompts, no compatibility problems.
On paper, the hours are whatever got written down Friday from memory, and two weeks later nobody can reconstruct them — including the worker. A clock-in from each worker's own phone, stamped with the time and attached to a job, produces one record the office, the foreman, and the crew are all looking at. When a GC questions a Tuesday, nobody is defending a memory.
Paper timesheets are rounded to 15 or 30-minute increments because nobody remembers exact times. FieldTimesheet captures start and end times to the minute, automatically. Over a year, dropping the rounding in both directions gives you billing data that matches the work performed. For T&M especially, that is the difference between a number you can defend and a number you rounded.
The American Payroll Association reports that businesses lose an average of 1.5% to 5% of gross payroll annually to inaccuracies from manual tracking. For electrical contractors running crews across multiple job sites, the problem is amplified — workers filling out paper timesheets at the end of the day from memory routinely round to the nearest half-hour, and sheets get lost in truck cabs or arrive at the office illegible.
The harder problem is not honesty, it is reconstruction. A sheet filled out Friday from memory rounds in both directions, and by the time a GC questions a specific day there is nothing left to check. A clock-in from the worker's own phone, stamped with the time and attached to a job, gives the office, the foreman, and the crew one record they are all reading off — which is also what protects a worker who is told he was not there when he was.
Beyond payroll accuracy, mobile time tracking gives owners and foremen a current picture of crew status across all job sites. Instead of calling or texting workers to confirm who showed up where, the dashboard shows live clock-in data with location stamps — the same detail that turns an invoice question into a lookup instead of an argument.
No. FieldTimesheet is a Progressive Web App (PWA) that runs in any modern web browser. Workers tap a link, and the app loads in Safari, Chrome, or whatever browser they use. They can add it to their phone's home screen for one-tap access that looks like a native app, but there is no App Store or Google Play download required. This eliminates the most common barrier to crew adoption.
FieldTimesheet works on any smartphone with a modern web browser. This includes all iPhones running iOS 14 or later, all Android phones running Android 8 or later, and even older devices with Chrome or Safari. There are no hardware requirements beyond a basic smartphone. If the phone can load a website, it can run FieldTimesheet.
GPS is captured only at the moment of clock-in and clock-out. FieldTimesheet does not track worker location throughout the day. When a worker taps Clock In, the app requests their current GPS coordinates, records them with the time entry, and that is it. No background location tracking, no movement monitoring, no geofencing. The GPS data simply verifies the worker was at or near the job site when they clocked in and out. GPS can also be disabled entirely if preferred.
No. Because FieldTimesheet is a web app that only runs when the worker opens it, there is no background process draining battery. The GPS capture at clock-in and clock-out uses a momentary location request, not continuous tracking. Workers will not notice any impact on their phone's battery life. This is a significant advantage over native apps that run background processes for location tracking.
The admin dashboard shows all currently clocked-in workers. If someone is still showing as clocked in at the end of the day, the admin or foreman can edit the time entry to add the correct clock-out time. The system also flags entries that exceed 12 hours as potential missed clock-outs, so nothing slips through the cracks.
No. Workers can only see their own clock status and time entries. They cannot view other crew members' data, hours, or locations. Only admin users (owners, foremen, office managers) have access to the full dashboard showing all workers and entries. This keeps the system simple for workers and maintains appropriate privacy boundaries.
Two things decide it, and only one of them is the software. The first is friction: the worker screen is a job list and one button, there is no app store download, and there is nothing to learn — so there is nothing to resist. The second is the reason you give them, which is the part most rollouts skip. "Clock in so I can see where you are" invites a fight. "Write one line about what you did so the customer can't chisel us on the invoice" puts the crew on the same side of the argument as you, because the record is also what backs them up when a GC claims they were not there. Practical rollout: send the link the night before, have the foreman clock in first the next morning where the crew can see it, and let them follow.
Getting a phone into a journeyman's hand is easy. Getting him to log what he did, every day, without a fight is the actual job — and it is not a software problem. This one covers why reminders and threats always fail, the five changes that actually move compliance, and how to handle the holdouts who still won't.